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RULE 2.425.   MINIMIZATION OF THE FILING OF SENSITIVE INFORMATION

(a)    Limitation for Court Filings. Unless authorized by subdivision (b), statute, another rule of court, or the court orders otherwise, designated sensitive information filed with the court must be limited to the following format:

(1)    The initials of a person known to be a minor;

(2)    The year of birth of a person’s birth date;

(3)    No portion of any

(A)    social security number,

(B)    bank account number,

(C)    credit card account number,

(D)    charge account number, or

(E)    debit account number;

(4)    The last four digits of any

(A)    taxpayer identification number (TIN),

(B)    employee identification number,

(C)    driver’s license number,

(D)    passport number,

(E)    telephone number,

(F)    financial account number, except as set forth in subdivision (a)(3),

(G)    brokerage account number,

(H)    insurance policy account number,

(I)     loan account number,

(J)    customer account number, or

(K)    patient or health care number;

(5)    A truncated version of any

(A)    email address,

(B)    computer user name,

(C)    password, or

(D)    personal identification number (PIN); and

(6)    A truncated version of any other sensitive information as provided by court order.

(b)    Exceptions. Subdivision (a) does not apply to the following:

(1)    An account number which identifies the property alleged to be the subject of a proceeding;

(2)    The record of an administrative or agency proceeding;

(3)    The record in appellate or review proceedings;

(4)    The birth date of a minor whenever the birth date is necessary for the court to establish or maintain subject matter jurisdiction;

(5)    The name of a minor in any order relating to parental responsibility, time-sharing, or child support;

(6)    The name of a minor in any document or order affecting the minor’s ownership of real property;

(7)    The birth date of a party in a writ of attachment or notice to payor;

(8)    In traffic and criminal proceedings

(A)    a pro se filing;

(B)    a court filing that is related to a criminal matter or investigation and that is prepared before the filing of a criminal charge or is not filed as part of any docketed criminal case;

(C)    an arrest or search warrant or any information in support thereof;

(D)    a charging document and an affidavit or other documents filed in support of any charging document, including any driving records;

(E)    a statement of particulars;

(F)    discovery material introduced into evidence or otherwise filed with the court;

(G)    all information necessary for the proper issuance and execution of a subpoena duces tecum;

(H)    information needed to contact witnesses who will support the defendant’s claim of newly discovered evidence under Florida Rule of Criminal Procedure 3.851; and

(I)     information needed to complete a sentencing scoresheet;

(9)    Information used by the clerk for case maintenance purposes or the courts for case management purposes; and

(10)  Information which is relevant and material to an issue before the court.

(c)    Remedies. Upon motion by a party or interested person or sua sponte by the court, the court may order remedies, sanctions or both for a violation of subdivision (a).  Following notice and an opportunity to respond, the court may impose sanctions if such filing was not made in good faith.

(d)    Motions Not Restricted. This rule does not restrict a party’s right to move for protective order, to move to file documents under seal, or to request a determination of the confidentiality of records.

(e)    Application. This rule does not affect the application of constitutional provisions, statutes, or rules of court regarding confidential information or access to public information.

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